A dedicated order list, not another database
Stop copying WhatsApp and Instagram orders into Notion. Orders App captures the product, address, and payment from the chat. No database to keep up to date.
1
Sophie
$55.00
#DE0016 · Today, 11:02 AM · WhatsApp
Ship to
22 JB street, NYJ
+1 (512) 555-0134WhatsApp Business · Verified
Items
Initial necklace
Gold fill · Letter M
Payment
Cash on delivery · Collect on pickup
From chat to a real order list, in four steps
Connect your accounts once. You do not build a Notion board first.
- 01
Connect WhatsApp Business or Instagram
Connect your business account to Orders App through the official Meta API. Setup is guided and takes a few minutes.
- 02
Customers keep ordering in chat
They send the product and the address the way they already talk. You do not send them a Notion form.
- 03
Orders land in one list
Orders App reads the chat and puts product, address, and payment into an order. No copy-paste into a database.
- 04
Fulfill from the same list
Review the captured details, update the status, and manage the order until pickup or delivery.
What you get instead of a Notion database
A workspace built for orders. Not a blank page you have to design.
Automatic order capture
Turn WhatsApp and Instagram conversations into orders without typing them into Notion.
Orders, customers, payments
Keep the customer, products, address, and payment on one order.
Editable order details
Update the order when a customer changes the product or the address.
Fulfillment statuses
Track which orders are new, pending, paid, packed, shipped, completed, or cancelled.
Payment status
Orders App checks payment details in the conversation and marks the order paid or unpaid.
Share with a helper
Invite someone to the same order list instead of sharing a Notion page and hoping they do not break the views.
Why Notion is a hard place to run orders
A tidy database still needs you to type every order in. Chat does not wait for that.
You are the integration
Every WhatsApp or Instagram order has to be copied into Notion by hand.
Templates drift
Properties, views, and tags get out of date the week you are busy.
Chat changes do not follow
A new address in the thread does not update the Notion row unless you do it.
Photos stay in the inbox
The product screenshot lives in WhatsApp, not on the order.
Payment is another column to maintain
Paid and unpaid only stay accurate if you keep editing the page.
Helpers break the board
A shared Notion page is easy to sort wrong or duplicate.
Share your Store URL
If you do not use WhatsApp Business or Instagram Business, you can still take orders with Orders App. Share your-store.orders.app so customers can pick products, enter contact and delivery details, or upload a screenshot. Once confirmed, the order appears in your Orders list. No Notion form required.
Built for sellers who outgrew a Notion board
If you have been pasting chat orders into a database, you belong here.
Handmade sellers
Small shops in chat
Side-hustle sellers
Home businesses
Makers taking custom work
Growing past a spreadsheet
Notion can hold notes, SOPs, and a product catalog. The order itself wants a list that fills from the chat: product, address, payment, and status, without you designing another view.
Notion vs Orders App
The same order, either typed into a database or captured from the chat.
| Criteria | Notion | Orders AppThe fix |
|---|---|---|
| Collecting orders | Copied in by hand | Captured from conversations |
| Setup | Build the database first | Connect your accounts |
| Chat changes | Update the row yourself | Reflected in the order details |
| Product photos | Stay in the inbox | Tied to the conversation |
| Payment status | A column you maintain | Marked as paid or unpaid |
| Order progress | Views you design | Managed using statuses |
Common questions
What people ask when they want order management without Notion.
Can I do order management without Notion?
Yes. Orders App is a dedicated place for orders, customers, payments, and fulfillment. It fills from WhatsApp and Instagram, so you do not type each sale into a database.
Why not keep using Notion for orders?
Notion is built for notes and docs. An order list needs to follow the chat when the address or the payment changes. That is the job Orders App does.
Do I have to migrate my old Notion rows?
Start with new orders from chat. You can still keep old Notion pages as a record if you want. Orders App does not replace your docs.
How does Orders App capture orders from WhatsApp?
Connect your WhatsApp Business account. It reads the conversation and organizes product, customer, and delivery details into an order.
Can I receive orders from Instagram?
Yes. Connect your Instagram Business account to capture orders from DMs and story replies.
What if a customer changes an order?
Orders App follows the conversation and updates the captured details. The order stays editable if you need to correct anything.
Can my team use it without a Notion workspace?
Yes. Invite helpers to the same order list and assign orders. They do not need a Notion account.
Can I use Orders App without connecting WhatsApp or Instagram?
Yes. Share your Store URL. Customers enter their details, and confirmed orders appear in your Orders list.
Do I need a website?
No. You can take orders in chat or share your Store URL.
Is Orders App free?
Orders App is free to get started during early access, with no credit card required. Paid plans may arrive later for higher usage and teams.
Leave the order database behind
Connect WhatsApp Business or Instagram and let Orders App hold the orders for you.
Free to get started · No credit card needed